Confirm who’s accountable for the Asset Register, so it stays accurate as your organisation changes.
One role should hold overall accountability for the Asset Register, with clearly agreed contributors keeping it current.
At a glance
| For | Company administrators |
| Platform | Web Portal |
| Applies to | All regions |
| Time to Read | About 2 minutes |
| You’ll learn how to | • The difference between owning and contributing to the register. • How day-to-day responsibility is shared. • When to revisit ownership. |
What to prepare
Check who already has permission to manage Assets, and agree which productions, contractors and equipment types your register will cover.
Recommended sequence
Name the accountable owner
A company administrator, or a named plant or equipment manager, takes overall responsibility — creating Asset Types, approving new records and checking accuracy.
Agree day-to-day contributors
Production managers update maintenance, inspection and location details from the field, while health and safety managers maintain safety-critical flags and linked incidents and observations.
Tip
Set a recurring reminder to check ownership is still correct — role changes and production closures are the most common reasons a register loses its owner.
Next implementation stage
Once ownership is agreed, prepare the information you need before adding assets.